MASTER CALENDAR OF DEADLINES 2008/2009

Date Due	Deadline
July 1, 2008	Deadline for submission of 2007-2008 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
Aug 1, 2008	Last day to submit PTF's effective Fall 2008 (Deans to Human Resources). x86169 Sabbaticals and Difference-in-pay for Fall 2008 and 2008-09 academic year (appointment and separation); Fall 2008 FERP faculty (appointment and separation); New and reappointed Department Chairs; Fall 2008 or 2008-09 Leaves without Pay (LWOP) (appointment and separation); Faculty Promotions; Return of 2007-08 academic LWOPs; Return of Spring 2008 LWOPs Fall semester dates (8/27/08 - 1/2/09)
Aug 1, 2008	Reserve Book List for Fall 2008 semester (Faculty to Library, Reserve Book Room). x86876
Aug 22, 2008	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Aug 29, 2008	Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program for new and/or returning faculty/FERP participants, Fall 2008 (Faculty to Human Resources - Benefits Office). x86213
Sep 9, 2008	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 26, 2008. x85933
Sept 15, 2008	Fall 2008 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). x86566
Sep 15, 2008	Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, and Tax Advantage Premium Plan (Faculty and Staff to Human Resources - Benefits Office for effective date: January 1, 2009). x86213
Sep 22, 2008	Fall 2008 Instructor Workload Report (Deans to Institutional Research). x86566
Sep 26, 2008	Deadline for Course and Program Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Sep 26, 2008	Application deadline for Sabbatical Leaves that will be taken during 2009/10 academic year (Faculty to Human Resources). x86169
Sep 30, 2008	Completion of continuation forms for health, dental, vision, and life insurance benefits direct payment for faculty on leave of absence without pay at the end of the 2007/2008 academic year (Faculty to Human Resources - Benefits Office). x86213
Oct 1, 2008	Deadline for faculty on Fall 2008 LWOP to indicate intention to return at beginning of Spring 2009 semester (Faculty to Department Chairs). x86169
Oct 13, 2008	Call for Minor Capital Outlay Proposals 2010/2011 to Facilities Services. x86421
Oct 14, 2008	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 30, 2008. x85933
Oct 15, 2008	Wintersession 2009 and Spring 2009 textbook and supply requisitions due at the Hornet Bookstore. x86446
Oct 24, 2008	Benefit enrollment deadline for new faculty and/or newly eligible faculty (Faculty to Human Resources - Benefits Office). x86213
Oct 31, 2008	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Nov 3, 2008	Last day to submit a course for G.E. approval in time for inclusion in the 2009-2010 Schedule of Classes. x85344
Nov 10, 2008	Deadline for Colleges to submit proposed Summer 2009 course offerings to Academic Affairs. x86160
Nov 18, 2008	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted November 4, 2008 (Academic Affairs). x85933 - This meeting was moved back one week due to Veteran's Day falling on Tuesday, November 11th.
Nov 19, 2008	Academic Affairs to distribute approved Summer 2009 course offerings to Colleges. x86160
Nov 21, 2008	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Nov 21, 2008	Last day for submission of Course Change Proposals for inclusion in the Spring 2009 Schedule of Classes on the web. x85933
Nov 28, 2008	Completion of COBRA continuation forms for health, dental, vision insurance benefits for faculty with non-qualifying appointments or separations (due 60 days from date of notification). x86213
Dec 1, 2008	Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86169 Spring 2009 FERP faculty (appointment and separation); Spring 2009 Leaves without Pay (LWOP) (appointment and separation); Spring 2009 Sabbatical and Difference-in-pay (appointment and separation) Spring semester dates (1/21/09 - 5/27/09)
Dec 9, 2008	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 25, 2008. x85933
Dec 15, 2008	Deadline for annual Saclink password change (Help Desk). x87337
Jan 2, 2009	Faculty retention files 2008/2009 academic year due (Deans to Human Resources). x86169
Jan 2, 2009	Reserve Book List for Spring 2009 semester (Faculty to Library, Reserve Book Room). x86876
Jan 5, 2009	Summer 2009 Schedule of Classes due (Colleges to Academic Affairs). x86160
Jan 23, 2009	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Jan 28, 2009	Last day to submit Minor Capital Outlay Proposals for 2010/2011 to Facilities Services. x86421
Jan 30, 2009	Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program for new and/or returning faculty/FERP participants, Spring 2009 (Faculty to Human Resources - Benefits Office). x86213
Feb 6, 2009	Spring 2009 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x86566
Feb 10, 2009	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 27, 2009. x85933
Feb 13, 2009	Last day to complete Fall 2009 and Spring 2010 schedule building process for review by Academic Affairs and Space Management. x86160
Feb 13, 2009	Spring 2009 Instructor Workload Report (Colleges to Institutional Research). x86566
Feb 20, 2009	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Feb 27, 2009	Completion of continuation forms for health, dental, vision, and life insurance benefits (direct payment) for faculty on leave of absence without pay, Spring 2009 semester (Faculty to Human Resources - Benefits Office). x86213
Mar 1, 2009	Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2009/2010 academic year due (Faculty to Human Resources via Department Chairs and Deans effective August 26, 2009). x86169
Mar 6, 2009	Last day to submit hard copy requisitions for 2009/2010 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
Mar 9, 2009	Anticipated distribution of 2009/2010 classification and skill level review program announcement and beginning of submission of staff reclassification/skill level review requests. x86967
Mar 10, 2009	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 24, 2009. x85933
Mar 20, 2009	Faculty members elected to Professional Leave Committee, University ARTP Committee, General Education Course Review Subcommittee, and Research and Creative Activities Subcommittee. x86593
Mar 27, 2009	Deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). x85933
Mar 27, 2009	Last day to submit Work Order Requests for current fiscal year to Facilities Services. x86421
Mar 27, 2009	Conflict of Interest Statements due to Human Resources. x86078
Mar 30, 2009	Annual evaluations period begins for permanent and temporary staff. x86326
Apr 1, 2009	Deadline for faculty on LWOP for either 2008/09 academic year or Spring 2009 to indicate intention to return at beginning of Fall 2009 semester (Faculty to Department Chairs). x86169
Apr 3, 2009	Faculty tenure and promotion files due (Deans to Human Resources). x86169
Apr 8, 2009	Summer 2009 and Fall 2009 textbook and supply requisitions due at the Hornet Bookstore. x86446
Apr 10, 2009	Last day to submit, through CMS, requisitions for any purchase or service over $50,000 for the 2008/2009 fiscal year. x87322
Apr 14, 2009	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 31, 2009. x85933
Apr 24, 2009	Deadline for submission of Course Change Proposals for inclusion in the Fall 2009 Schedule of Classes on the web (Colleges to Academic Affairs). x85933
Apr 27, 2009	Final deadline for Course and Program Change Proposals for inclusion on the web list (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on first list of 2009/2010 academic year.) x85933
May 2009 (TBA)	Reception for retiring faculty and staff hosted by President Gonzalez.
May 8, 2009	Last day to submit printing orders to Reprographics. Any orders submitted after this date will be billed to FY 09/10. x86198
May 11, 2009	Last day to submit telephone services and network service requests to Information Resources & Technology (IR&T) on the Telecommunications Service order form. x87722
May 11, 2009	Last day to submit work orders (charge back) by telephone to Information Resources & Technology (IR&T)/Help Desk for toner cartridges, computer services, etc. x87337
May 12, 2009	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 28, 2009. x85933
May 22, 2009	Last day to submit orders through the Stockless Office Supply program for 2008/2009 fiscal year. Orders after this deadline will be billed in the 2009/2010 fiscal year. x87322
May 22, 2009	Last day for procurement credit card changes to apply to the 2008/2009 fiscal year. Credit card changes not posted on the statement and for the month of June will be billed in the 2009/2010 fiscal year. x87322
May 29, 2009	Final date for submission to the Vice Presidents for 2009/2010 staff classification and skill level review requests. x86967
May 29, 2009	Completion of COBRA continuation forms for health, dental, and vision insurance benefits for faculty with non-qualifying appointments or separated for the Spring 2009 semester (due 60 days from date of notification). x86213
May 29, 2009	Last day to incur 2008/2009 charges for photocopy, postage, and OneCard (credit accounts only). x87344, x86783 for postage
June 1, 2009	Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86169 Sabbaticals and Difference-in-pay for Fall 2009 and 2009/2010 academic year (appointment and separation); Fall 2009 FERP faculty (appointment and separation); New and reappointed Department Chairs; Fall 2009 or 2009-10 Leaves without pay (LWOP) (appointment and separation); Faculty promotions effective Fall 2009 Academic year dates for 2009-2010: Fall 2009: 8/26/09 - 1/4/10 Spring 2010: 1/20/10 - 5/25/10
June 1, 2009	Last day to submit 2008/2009 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2009. x86326
June 1-12, 2009	Classification reviews submitted to Human Resources by Vice Presidents. x86967
June 2, 2009	Last day to submit 2008/2009 Direct Payment Requests to Accounts Payable. x86476
June 2, 2009	Last day to submit travel advance requests through CMS. x86476
June 5, 2009	Last day to submit travel requests through CMS for all trips through June 29, 2009, which require advanced payments. x86476
June 12, 2009	Last day to submit all travel requests through CMS for all trips through June 29, 2009, that do not require advanced payments. x86476
June 12, 2009	Last day to submit through CMS requisitions for all purchase orders and service orders up to $50,000.00 for the 2008/2009 fiscal year. x87322
June 30, 2009	Annual evaluations for permanent and temporary staff due in Human Resources. x86326
July 1, 2009	Deadline for submission of 2008-2009 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
Aug 3, 2009	Reserve Book List for Fall 2009 semester (Faculty to Library, Reserve Book Room). x86876
Aug 21, 2009	Deadline for submission of Course Change Proposals for inclusion on web list (Colleges to Academic Affairs). x85933
Aug 31, 2009	Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program and for new and/or returning FERP participants in Fall 2009. x86213
Sept 8, 2009	Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 25, 2009. x85933
Sept 11, 2009	Fall 2009 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x86566